Upon digitising your invoice, you may realise that the (1) Subtotal, (2) GST and (3) Total Amount values seen in your digitised invoice do not match with what is shown in your supplier's invoice.
These differences can be a result of your suppliers:
- Providing discounts
- Rounding up/down to different decimal places (2 decimal points vs 3 decimal points)
- Providing additional surcharges (e.g. shipping fees)
In such cases, adjustment lines are introduced to make up for the differences between how FoodRazor calculates line items and document totals, and how your suppliers calculates them.
Example of how the adjustment line works in FoodRazor
Here is an example of an invoice from your supplier:
FoodRazor digitises the entire invoice, and accounts for the discount using an adjustment line:
If you export invoices to your accounting software, you would be required to assign your adjustment line to an Accounting Code during your export:
This is what the exported invoice will look like in your accounting software:
FoodRazor currently supports up to one Accounting Code per adjustment line. If you'd like to assign an adjustment line to multiple Accounting Codes, please write to us at email@example.com.